Vessel Internal Audit Checklist form

Vessel Internal Audit Checklist

M/V:……………………..                                            Date:……………………….

I.      – VESSEL TOUR
ITEMS	COMMENT
q  Is the vessel moored correctly along side quay / or at anchors?
q  Are ship’s staffs wearing promptly as required by company’s instructions?
q  Is their any defect in the ship’s hull or equipment? q  (If any, are actions taken according to company’s system?)
q  Are lists for equipment posted in safety equipment lockers?
q  Condition of accommodation spaces.
q  Condition of ship’s galley & provision stores.
q  Safety signs & symbols, including operational instructions, are posted?
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II.          Master
1- Documents	COMMENT
q  Official logbook.
q  Registration certificate.
q  Load Line Cert.
q  Safety Equipment Cert.
q  Safety Construction Cert.
q  Safety Radio Cert.
q  IOPP Cert.
q  International sewage certificate
q  Tonnage 66 Cert.
q  Lifting Appliances Certificate
q  Cargo Gear Book.
q  Quarterly List for Class.
q  Hull and machinery Class certificate.
q  Dangerous Goods Cert.(if applicable)
q  Servicing documents for FI.FI. Portable Extinguishers
q  Servicing cert. for foam plant
q  Servicing cert. for halon plant
q  Servicing documents for life-rafts.
q  Insurance Cert. for Oil Pollution.
q  Certificates of competency & training for crew.
q  Breathing apparatus certificate.
q  Crew List.
q  Minimum Safe Manning.
q  DOC (copy)
q  SMC.
q  Sailing Permit
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2 – Approved Documents		COMMENT
q  SOPEP.
q  Stability Manual.
q  Cargo Securing Manual.
q  CSR
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q
q
3 – Rules & Regulations		COMMENT
q  Load Line 66 .
q  SOLAS.
q  STCW.
q  COLREGS.
q  MARPOL.
q  ISM Code.
q  ISPS Code
q  Code of Signals
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q
4 – Other documents		COMMENT
q Code of safe working practice for merchant seamen (CSWPMS)
q International Medical Guide.
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5 – Safety Management System Manuals		COMMENT
q Safety Management Manual.
q Shipboard Procedure Manual.
q Safety Manual.
q Contingency Plan.(office - ship).
q Incident Reporting System.
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6 – SMS Records		COMMENT
q  Master Standing Orders.
q  Night Orders.
q  Monthly report file.
q  IRS file.
q  Minutes of Safety Meeting.
q  Master’s Review of SMS.
q  Master’s hand over file.
q  Internal Audit Records.
q  External Audit Records.
q  Crew familiarization records.
q  Circulars file.
q  Ship’s crew Qualification & Certification records.
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III. Bridge Operations
1- Bridge Records	COMMENT
q  Bridge logbook.
q  Voyages plans file.
q  Chart correction log.
q  Chart catalog.
q  Notice to Mariners.
q  Pilots (Sailing Directions).
q  List of Lights.
q  Radio Signals.
q  Compass deviation record.
q  Preparation for departure file.
q  Preparation for arrival file.
q  Maker’s manuals for navigation equipments.
q  Steering gear testing record.
q  Compass variation record.
q  IMO code of signals.
q  Nautical Almanac.
q  Tide Tables.
q  Nautical Charts.
q  Gmdss log
q  Epirb annual service log
q  Iamsar ( Chapter III )
q  Radio equipment manuals
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IV. Safety Officer
1- Safety Equipment  Records	COMMENT
q  Record of life boats equipment.
q  Safety equipment plan / record
q  Life raft servicing record.
q  Breathing apparatus records.
q  Life jackets & lifebuoys records.
q  Muster lists.
q  Drills record.
q  Safety equipment training record
q  Weekly & monthly check lists
for safety equipment
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q  2- Fire Appliances Records	COMMENT
q  Fire control plan.
q  List of portable fire extinguishers & record for inspection.
q  Fire alarms / detectors, inspection records.
q  Fireman’s out fittings.
q  Foam concentrate test log
q  Halon system service log
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V. Deck cargo & Accommodation
1- Cargoes	COMMENT
q Cargo stowage plan.
q Bill of lading / cargo manifest.
q Chief officer log book.
q Deck preparation for departure.
q Deck preparation for arrival.
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2- Deck Maintenance	COMMENT
q Deck maintenance records.
q Entry into closed spaces records.
q Hot works records.
q Deck activities book.
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3- Accommodation and Galley	COMMENT
q  Garbage disposal records.
q  Garbage Management plan.
q  Records for inspection of Galley & provisions stores.
q  Medicines & Medical equipment records.
q  Safety signs posted around
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VI.          Engine Room Operation
1- Chief Engineer	COMMENT
q  Hand over records for Chief Engineers.
q  Maker’s Manuals.
q  Engine Room log book.
q  Machineries & equipment Maintenance records.
q  Engineering monthly reports.
q  Spare parts requisitions.
q  Class quarter list.
q  Preparation for departure records.
q  Preparation for arrival records.
q  Welding & Hot works records.
q  Fire & Safety equipment in Engine Room.
q  Cleanliness of Engine room & bilges.
q  Signs for safe working practices & Safety Equip around Engine Room & Work Shop.
q  Posted operation instruction for : q  Emergency Gen. / Emergency fire q  pump / O.W.S / ……………
q  Bunker checklists & Oil record book.
q  Awareness for emergencies.
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